Senior Executive Assistant

Senior Executive Assistant 
Location: Neuilly-sur-Seine, France

In this highly visible role, you will act as the trusted right hand to the Senior VP Fine Fragrance Experience, operating in a fast-paced international environment. You will manage a complex agenda, global travel, and senior stakeholder interactions, ensuring flawless execution, discretion, and daily impact.

Your key responsibilities

1. Direct Support to Management

•    Manage the Senior VP Fine Fragrances’ calendar (prioritization, anticipation)
•    Assist the BU President during his presence in Paris
•    Organize:
o    Internal and external meetings
o    Executive Committee sessions
o    Paris Employee Townhall
•    Update organizational charts
•    Provide backup support to the perfumers’ Executive Assistant

2. Coordination & Organization

•    Act as the central point of contact between Management and stakeholders
•    Manage business travel (logistics and cost optimization) via company platforms
•    Coordinate onboarding for new hires
•    Organize schedules for visiting Fine Fragrances teams from subsidiaries
•    Executive Committee:
o    Plan monthly meetings
o    Attend sessions
o    Support execution of decisions
•    Organize seminars (100–150 participants)

3. Administrative Management

•    Follow up on invoices and contracts, ensuring compliance with procedures and deadlines
•    Manage Paris perfumers’ memberships
•    Oversee subscriptions to the SFP
•    Handle invitation letters for visa applications

We bring

•    Diverse career paths across health, nutrition, and beauty
•    Opportunity to impact millions of consumers daily
•    A science-led, innovative environment (biotech, sustainability, creativity)
•    Continuous professional growth within an industry leader
•    Collaborative and supportive company culture
•    Inclusive environment where your voice matters

You bring

•    Higher education degree (or equivalent) in a relevant field
•    Minimum 15 years of experience supporting Senior Executives or C-suite leaders in an international environment
•    Proven discretion, confidentiality, and integrity
•    Excellent English (ideally bilingual); French and other languages are a plus
•    Advanced Microsoft Office skills; SAP experience is a strong asset
•    Strong organizational, anticipation, and prioritization skills
•    Ability to remain calm, resourceful, and solution-oriented in a fast-paced environment

About dsm-firmenich

 
 At dsm-firmenich, we don’t just meet expectations – we go beyond them. 
Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.
 From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.
 
 And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. 
Because real progress only happens when we go beyond, together.
 
 
Inclusion, belonging and equal opportunity statement

 
 At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.
 
We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.
 
We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you.
 
And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work.
 
 
Agency statement 

 
We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.