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Job ID:  50168
Date:  Jan 15, 2022
Job function:  Support & Administration
Experience level:  Experienced Hire
Business:  DSM Services USA

Sr. Administrative Assistant

DSM – Bright Science. Brighter Living.™

Royal DSM is a global, purpose-led, science-based company active in Nutrition, Health and Sustainable Living. DSM’s purpose is to create brighter lives for all. DSM addresses with its products and solutions some of the world’s biggest challenges while simultaneously creating economic, environmental and societal value for all its stakeholders – customers, employees, shareholders, and society at large. DSM delivers innovative solutions for human nutrition, animal nutrition, personal care and aroma, medical devices, green products and applications, and new mobility and connectivity. DSM and its associated companies deliver annual net sales of about €10 billion with approximately 23,000 employees. The company was founded in 1902 and is listed on Euronext Amsterdam. 

More information can be found at www.dsm.com.

We are #hiring a Senior Administrative Assistant
Location: Parsippany NJ


DSM – Bright Science. Brighter Living.™

Royal DSM is a global science-based company active in health, nutrition and materials. By connecting its unique competences in life sciences and materials sciences DSM is driving economic prosperity, environmental progress and social advances to create sustainable value for all stakeholders simultaneously. DSM delivers innovative solutions that nourish, protect and improve performance in global markets such as food and dietary supplements, personal care, feed, medical devices, automotive, paints, electrical and electronics, life protection, alternative energy and bio-based materials. DSM and its associated companies deliver annual net sales of about €10 billion with approximately 25,000 employees. The company is listed on Euronext Amsterdam.  More information can be found at www.dsm.com.



Bring your passion. Build the future.

Attention all Administrative Professionals! Are you driven to raise the bar? Do you love finding solutions to new and complex scenarios? Do you think you have what it takes? Our finance team is made up of high energy, results-oriented solution providers that go the extra mile.  They rely on our administrative support to help get the job done.

We are searching for our next teammate who has a passion for coordination, attention to detail, working with people, and enjoys the variety of taking on ad-hoc work.  You will work closely with the Financial Control and Human Resources teams in the region.  You will gain exposure and development in areas such as procurement/sourcing, people operations, various finance and accounting teams, and our business operations, among others.


We are seeking  an open-minded, energetic, bright and driven team player to join our Parsippany office team.  This is position reports to the Finance Control Lead – North America and provides administrative support for regional finance and human resources teams.



You’ll be responsible for the following:

  1. Provide direct administrative support to the Financial Control Lead by managing daily appointments, calendar as well as travel and expense reporting
  2. Initiate Purchase Requests and supports requestor with Supplier invoices/issues.
  3. Manage in-house meeting room coordination and off-site meeting scheduling, including managing the AV controls as directed by management
  4. Receives sorts and forward incoming mail
  5. Maintain and route key messages throughout the organization to ensure timely communications
  6. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
  7. Assist in the ordering, receiving, stocking and distribution of office supplies
  8. Assist with other related clerical duties such as photocopying, faxing, filing etc.




What We Look For In You

We want an administrative professional who is looking for a challenge, eager to step up, take responsibility and be a true support and critical part of the team.
If you can work in an agile, collaborative manner with diverse functions and team members, we want you to become part of our team. If you’re passionate about customers and getting the best out of people without hierarchy, we need you here – we want you here. Would it motivate you to be part of an organization that envisions brighter lives for all? If so, then this is YOUR opportunity!

What we like to see in your experience:

  • Minimum of 5 years of administrative experience
  • Professional, excellent communication skills, ability to multi-task, reliable and dependable.
  • An ambitious and talented team player
  • A self-starter who will pitch in without asking and is willing to help in anyway
  • Bachelor’s degree (preferred)
  • Strong communication skills (speaking and listening)
  • Microsoft Office experience (including Excel, Outlook, PowerPoint, and Word)
  • Ariba Buying/Guided Buying experience
  • Good planning, organizing, and problem-solving skills
  • Drive for results, eager to learn and develop
  • Energetic, pro-active with a can-do and self-starter attitude
  • Passionate, willing to learn and contribute

DSM NA is an Equal Opportunity and Affirmative Action Employer. DSM is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

DSM in 3 minutes

Do you know that DSM has the broadest portfolio of nutritional ingredients - that millions of people already have our biomaterials in their body - and that our innovations make materials lighter, healthier, safer, stronger, more durable and have a lower environmental footprint? This short 3 minute video shares our portfolio in Nutrition, Health and Sustainable Living