Occupancy Planning Director

GREW Occupancy Planning Lead
Location: Barcelona, Spain

We’re hiring an internal Occupancy Planning lead to own presence and utilization reporting, processes, and workplace standards—shaping our culture and enhancing employee experience. This role will be the go-to to guide leaders and teams, turning data into decisions, influencing how we work, and ensuring our workplace strategy is understood and embedded across capital projects. You’ll also lead the outsourced OP team, managing processes, tools, and insights—an exciting opportunity to drive a business-critical function that directly shapes how we use our space.

Your key responsibilities

•    Lead and influence stakeholders: Build trust with leaders, HRBPs, Legal, and employees to guide the use and interpretation of presence and utilization data.
•    Ensure data integrity and insights credibility: Maintain quality control, provide contextual interpretation, and prevent misuses or misunderstandings of occupancy metrics.
•    Own and deploy workplace standards: Apply and adapt global standards (space types, sharing ratios, collaboration vs. individual workspace, social vs. functional ratios) across sites and projects.
•    Drive operational excellence: Manage OP processes, tools, and the outsourced OP team to ensure efficient, consistent, and accurate operations.
•    Enable workplace strategy adoption: Translate insights and standards into practical guidance, ensuring the strategy is understood and embedded across capital projects and operational sites.
•    Manage change and foster engagement: Proactively address questions, communicate clearly, and support leaders and teams in adopting new ways of working.

We offer

•    High-impact role: Shape workplace strategy and influence decisions across offices and industrial sites.
•    Visibility and influence: Work closely with senior leaders, HR, Legal, and site teams.
•    Ownership and autonomy: Drive presence reporting, workplace standards, and operational excellence.
•    Growth that keeps up with you: join an industry leader that will develop your expertise and leadership
•    A culture of excellence, with collaborative teams, shared wins, and people who cheer each other on.
•    A community where your voice matters

You bring

•    Strategic mindset: Understand how presence, utilization, and workplace standards connect to long-term business and culture objectives.
•    Stakeholder influence and leadership: Ability to build credibility and guide leaders, HR, Legal, and site teams in interpreting and acting on presence & utilization.
•    Data literacy: Comfort working with complex datasets, performing quality checks, and translating insights into actionable decisions.
•    Operational excellence: Experience managing processes, tools, and teams to deliver accurate, consistent, and timely outputs.
•    Change and communication skills: Effectively explain standards, policies, and insights to diverse audiences and drive adoption.
•    Problem-solving and adaptability: Navigate evolving hybrid work models, operational complexities, and multiple site types with agility.

About dsm-firmenich

 
At dsm-firmenich, we don’t just meet expectations – we go beyond them. 
Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.

 
From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. 

Because real progress only happens when we go beyond, together.

Inclusion, belonging and equal opportunity statement

 
At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.

We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.
And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work.

Agency statement 

 
We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role.