Company secretary India

Job Role - Company secretary India

Location – Mumbai

At dsm-firmenich we strive to achieve a world where you don’t have to choose between taste, texture, or health - and can enjoy it all. Our innovative ingredients, expertise, and solutions bridge the gap between the delicious, the nutritious, and the sustainable.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work, benefiting to our People, Customers & Communities and driving business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Key Responsibilities:

1. Board, Committee & Shareholder Meetings
   Manage end-to-end coordination of Board, Committee, AGM and EGM meetings, including agenda preparation, minutes, resolutions, and execution of digital/wet/notarised documents.
2. Corporate Governance & Compliance
   Ensure full compliance with the Companies Act, 2013, applicable rules, corporate laws, and internal policies, acting as the primary custodian of corporate governance for the India entity.
3. Statutory Filings & Regulatory Reporting
   Oversee timely preparation and filing of statutory returns, financial results, and regulatory forms with ROC, RBI, and other authorities as applicable (quarterly, half-yearly, and annual).
4. Corporate Documentation & Secretarial Records
   Draft and maintain corporate resolutions, powers of attorney, declarations, attestations, and statutory registers, ensuring accuracy and audit readiness at all times.
5. Entity Management & Structural Changes
   Manage changes to legal entities including director appointments/resignations, registered office changes, PoA registrations, and other corporate actions.
6. Audit, Stakeholder & Regulator Liaison
   Support internal and external audits and act as a key liaison with shareholders, directors, regulators, and internal business teams on all corporate secretarial matters.

We Bring:

1. A team of diverse employees who aren’t afraid to think outside of the box.
2. A truly global and collaborative team that cares about the experience of our employees.
3. The encouragement you need to develop and achieve personal growth.
4. A role that may grow with potential regional exposure.
5. A caring and supportive environment where you’re empowered to grow and share your ideas.

You Bring:

1. Qualifications
   Qualified Lawyer or finance professional with a minimum of 3 years of relevant work experience, along with a Company Secretarial qualification.
2. Legal & Regulatory Expertise
   Strong knowledge and in-depth understanding of the Companies Act, 2013 and related corporate governance principles.
3. Corporate Secretarial Experience
   Prior experience in international corporate administration and/or company secretarial management within a structured corporate environment.
4. Communication Skills
   Excellent command of English with clarity and confidence in both written and verbal communication, including drafting of legal and corporate documentation.
5. Compliance Mindset & Attention to Detail
   Highly detail-oriented with a strong passion for compliance, accuracy, and maintaining high governance standards.
6. Stakeholder Management & Technical Skills
   Ability to build effective working relationships across seniority levels, with strong PC skills and proficiency in MS Word, Excel, and PowerPoint.
7. Able to work independently, calmly and with minimal supervision.

About dsm-firmenich:

At dsm-firmenich, we don’t just meet expectations – we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future. Because real progress only happens when we go beyond, together. 

Our application process:

Interested in this position? Please apply on-line by uploading your resume in English via our career portal (www. dsm-firmenich.com/careers).For further information, please contact Shradha Tiwari, Talent Acquisition Partner (Shradha.tiwari@dsm-firmenich.com).

Inclusion, belonging and equal opportunity statement:

At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve. We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we’re here to help – just let us know what you need, and we’ll do everything we can to make it work.

Agency statement

We’re managing this search directly at dsm-firmenich. If you’re applying as an individual, we’d love to hear from you. We’re not accepting agency submissions or proposals involving fees or commissions for this role