Administrative Assistant - C3PM

Job title – Administrative Assistant – Centralized 3rd Party Manufacturing

Location – Poznan (Poland), some travel (max 10%)

The HNC Centralized 3rd Party Manufacturing (C3PM) Team is responsible for the operational management of dsm-firmenich branded product portfolio consisting of Strategically Sourced Products (SSP), contract-manufactured or toll-manufactured products, produced at 3PMs.

These products are sold to customers in dsm-firmenich packaging and with a documentation package on dsm-firmenich letterhead including certificate of analysis. Additionally, they are used as internal ingredients for premixes.

The portfolio of HNC C3PM includes more than 120 products (thereof more than 30 pharma products) from approximately 20 external partners (suppliers, CMOs, tollers) all over the world, mainly for the food and the pharma market. The portfolio embedded in global supply chains is continuously changing and growing.

HNC C3PM team is based in Poland and Switzerland, and will coordinate 3rd party manufacturing from all over the world. The C3PM admin assistant will contribute to ensure an optimum working of the team, supporting office management, travel arrangements of the team but also being part of transactional activities like generation of dsm-firmenich certificate of analysis and printing of product labels.

At dsm-firmenich, being a force for good is not optional. Diversity, Equity & Inclusion is a shared responsibility woven into our daily work to not only benefit our People, Customers & Communities but also drive business value. Equal access to opportunities is a given, belonging is a shared feeling, authenticity is celebrated.

Your key responsibilities

Office management

Point of contact for the different office services (cleaning, coffee…)
Manage the post mail received at the office (or sent to other parties) with the support of the building reception services
Do the purchase requisition (and goods receipt) for equipment and services based on the team input
Maintain stock of office supply

2. Travel arrangement

Organize travels (flight and hotel bookings…) for the team
Support with team meetings and events

3. Support of C3PM Quality team

Import or recopy certificate of analysis issued by 3rd party manufacturers into dsm-firmenich systems, with subsequent review.
Realize the "release" of 3PM products as a delegate of the quality team for some of the low-risk products
Supporting the processing of administrative QA requests from customers
Support team with organizing shipment of samples to external labs or other logistical tasks
Supporting the team in recording audit findings in Trackwise
C3PM team administrator for Lion and Trackwise (coordination updates in the system, manage user access/rights…)

4. Label printing

Print label for 3PM production and organize shipment to 3PM facilities
Keep label printing records (requests, shipments…)

We bring

An exciting job in an industry that is continuously developing.
Good and engaged colleagues.
Good development opportunities in a large international company with favorable benefits.
Necessary certifications for the tasks.
Strong professional environment in the company.
Competitive conditions.
Start date by agreement.
The position reports to the Technical Manager.

You bring

Associate degree in Business Administration or equivalent
Experience with MS-Office software
Experience to work with diverse and cross-functional teams, internally and externally.
Good communication skills, good organization skills, ability to multi-task, proficiency in MS Office
Fluency in English
Competences: customer focus, organized, collaborates, communicates effectively, trustworthy and faultless
Stakeholders’ management: Operations, Supply Chain, Regulatory, Commercial, Category- and Product Management, Innovation, Responsible Person / FvP, Procurement

About dsm-firmenich

At dsm-firmenich, we don’t just meet expectations – we go beyond them.

Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.

From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it’s fragrance that helps you focus, alternative meat that’s better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you’re making a difference, we’ll make sure you’re growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They’re essential to our future.

Because real progress only happens when we go beyond, together.

Our application process

Interested in this position? Please apply on-line by uploading your resume in English via our career portal (www.dsm-firmenich.com/careers).

Inclusion, belonging and equal opportunity statement

At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that’s exactly the kind of culture we’re building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We’re proud to be an equal opportunity employer, and we’re serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we’re committed to reflecting the world we serve.

We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we’re here to

Agency Statement

Please note this is a direct search led by dsm-firmenich. We only accept applications from candidates, not from agencies nor subject to agency’s fees, percentages or similar.